Concepts

Consumables

Mostly, the medicines are given to patients one by one rather than as boxes at consumption centers such as hospitals and family doctors. For example; capsules used for an injection are chosen from a box of capsules and other capsules in the box will be used in other patient’s treatments. As seen in the example, medicines which are served one by one defined as Medical Consumables.

Recall Process

Defined as if the medicine is suspected of being defective or defective then responsible company pulls product from the market according to the determined levels. Recall process have levels according to life threatening conditions of a product.

Hospital Information Management System – HIMS

Hospital Information Management System is the system that tracks all operations of hospitals. Investigations, laboratory and pathology results, all process in operating room, hospital pharmacy operations and human resources processes are included to those operations. Hospital Information Management System is a unique system that are made of combination of software in different professions.

Global Location Number – GLN

GLN is a unique number used to identify any part of the supply chain, given by GS1. The GLN can be used to describe the physical location of medicines and legal entities.

Serial Shipping Container Code – SSCC

The SSCC is a code used by companies to specify logistics units packaged for storage or transfer in the form of any combination of commercial products. The SSCC plays an important role in ensuring traceability as it completes each logistics unit and its content differs from each other. Companies can link products to that shipping process by sharing SSCC data about the status of all units in the transfer phase via EDI or EPCIS.

Global Trade Item Number –GTIN

GTIN is an abbreviation of the global commercial product number and is used for all levels of packaging that can be purchased and maintained. GTIN is a number created in accordance with the GTIN management standard, used to track and identify the sale, receipt and/or storage of a product.

GTIN works as a key and provides access to product information. It is used in automatic data acquisition (ADC) applications. GTIN can be 8, 12, 13, and 14 digits. 12-digit numbers North America, 8- and 13-digit numbers are used outside North America.

The 14-digit number is a 14-digit number that identifies commercial products in different packing levels, according to GS1 standards. In Turkey, 13-digit barcode is used and consists of company’s product number with prefix.

Barcode – 2D Data Matrix

The data matrix is the name given to 2D barcodes consisting of black and white cells. Numerical or textual information can be found in the data matrix. The length of the encoded data depends on the number of cells in the matrix.

The reason why data matrix is preferred in medicine boxes is that they can be read with barcode reader and products can be followed up quickly. The Pharmaceutical Track&Trace System works with the data matrix using the unique information defined for each medicine box. The data matrix contains the product's GTIN (Global Trade Item Number), serial number, expiration date and lot number.

Batch Number

It is the registration number used to distinguish a party in production from other parties.

Serial Number – SN

It is the identification number given to each of the products. The serial number used for a product can not be used again in the similar product.

Expiration Date

Extensible Markup Language - XML

XML is a markup language designed to describe and standardize the data communication between data exchange systems. In use of, transferring databases, transmission of financial data, creation of file systems, and storage of scientific content. **

*Principles for the Rational Use of medicines